With the email we receive increasing almost exponentially, people are looking for ways to bring more efficiency into the way we handle our email. The Subject Line offers some real time saving opportunities!
Here’s how:
1. Always use a subject in the Subject Line. When sending an email, make sure that the subject line is filled out. Many spam filters catch emails without a subject line, so be sure to use it!
2. Make the subject line extremely detailed. By putting detailed information in the subject line, you will enable others to properly sort their work, and when you receive a response, you will know exactly which issue is being responded to. . Many of us have a tendency to use a general subject, such as “Tuesday Meeting.” Instead, your subject may be more effective if it states “Please bring the attached handout to the Tuesday meeting.” People also use the subject line to sort, prioritize and file emails, so make sure the subject line is descriptive enough to help them.
3. Use the subject line as the message for a very brief message. This will avoid the recipient having to open your message. Place “EOM” (EOM = End of Message) at the end of the message to let the receiver know that it is the complete message.
4. Edit the subject of received emails. To clarify or enhance the subject of an email, open it, and edit it. Most email programs allow you to do this with received emails. This can help you search and find filed emails, or will provide more clarity to an email you forward.
